NCCTK Human Resources Guide
PFML & FMLA Manager Resource Page
NCCTK offers paid family medical leave for its employees through Washington State. Paid Family and Medical Leave provides paid time off when a serious health condition prevents your employee from working, when your employee needs to care for a family member or a new child, or for certain military-related events. The premium is 0.8% of your employee's wage.
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This page is an informative page to help you as a manager to be equipped enough to be able to know a little bit more of the behind the scenes process when your employee goes on PFML or FMLA leave. The steps below are the steps sent to the employee when they declare that they have a serious medical event. If you need to review the PMFL & FMLA page on ncctkhr.com, click here.
Before the Employee Goes On Leave...
1.
Email Human Resources about your serious medical event 30 days prior to the event. HR will send you the PFML & FMLA documents below. Print all of the documents.
2.
Schedule a meeting with HR to review the forms.
3.
Fully fill out/sign all of the documents. The documents will need signatures from yourself, HR, your doctor, and spouse (if applicable).
The following forms need to be returned to HR: FMLA Certification of Health Provider, PFML Authorized Rep, PFML Certification of Serious Health Condition, PFML Certification of Birth (if applicable).
4.
Present your doctor with the HR guidance letter.
The following forms need to be returned to HR: FMLA Certification of Health Provider, PFML Authorized Rep, PFML Certification of Serious Health Condition, PFML Certification of Birth (if applicable).
5.
Return forms to HR as soon as possible for processing times, approval/denial, and/or potential payouts. Processing times may vary upon completion of the forms.
Once the Employee Goes On Leave...
The employee will already have been contacted about waiting periods, payouts and timetables. Human Resources will manually add and calculate their time every pay period. This process is all behind the scenes, so you will not need to see, review or approve the paid time off.
When it is Time For An Employee to Return to Work...
1.
Once you have been approved to return to work by your doctor, present HR with a doctors note for details regarding when you can return to work. Make sure that your doctor is as detailed as possible for any PFML leave needed after the serious health event. The doctor must be specific with accommodations. modified hours, etc. The doctors note must go directly to HR and not through the State.
2.
Communicate with HR and your manager regarding your doctor's note and your return to work.